From client records to GPS clock-in, EasyCareFlow covers the core workflows — so your team can focus on delivering great care.
The essentials for running a care agency day-to-day
A real-time overview of your agency — visits today, staff status, unassigned visits, and pending documentation.
A complete client registry with care records, service requirements, and full history at your fingertips.
Full staff administration — profiles, qualifications, DBS tracking, and holiday requests in one place.
Schedule visits, build rotas, and track attendance with GPS verification
Schedule, record, and review every client visit — with care notes and time tracking.
Build rotas using templates and drag-and-drop allocation, with staff availability and shift conflict detection.
Staff clock in within 200m of the client's address — GPS coordinates recorded automatically. No QR codes needed.
CQC-aligned documentation for every client
Track, administer, and review medications with full audit trails and alerts for missed doses.
Visual body map documentation for wounds, pressure areas, and skin conditions — with photo support.
Personalised care plans and assessments linked directly to each client's profile and visit history.
Keep your team informed and your records inspection-ready
Report and track incidents immediately — with severity classification and resolution tracking.
Structured handover notes between shifts — so the incoming team always knows what's happened.
A full audit trail of all system activity — who did what, when. Essential for CQC inspections.
Track income, generate invoices, and export financial reports — no spreadsheets needed
Generate and send invoices to clients or local authorities — with payment tracking and overdue alerts.
Income and expense tracking, P&L statements, and balance sheet exports for your accountant.
Export attendance and hours worked for payroll processing — integrates with your existing payroll provider.
Book a demo or start your free 14-day trial — no credit card needed.